Basic Menu Bar
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Basic Menu Bar

The Menubar contains all commands available to KWord. It is divided into 10 general categories.



File Menu

By clicking on the File menu, you can begin new documents, load previously edited documents, print your documents, close the current document (so you can load another document), or quit KWord entirely.

File->New (Ctrl+N)

Allows you to open new files for editing. For Step by Step instructions see Beginning a New Document.

Typing Ctrl+N or clicking is equivalent to using the menubar.

File->Open (Ctrl+O)

For opening previously created KWord files. For Step by Step instructions see Retrieving a Saved Document.

Typing Ctrl+O or clicking is equivalent to using the menubar.

File->Open Recent

For opening the most recently edited files. Once you have clicked on this option, a list of recently edited files will appear. Select the file you want and KWord will open the file.

File->Save (Ctrl+S)

Saves your current file to disk. If you have not saved the file yet, you will be prompted for a filename. For more details, see Saving a Document.

Typing Ctrl+S or clicking is equivalent to using the menubar.

File->Save As...

Allows you to save your file under another name or another format. For more details, see Saving a Document.

File->Reload File

Reloads the current file from disk, erasing any changes to the document since the last time it was saved.

File->Create Template from Document

Allows you to save your file as a template, to use as a starting point for future documents. For more details, see Creating a new template.

File->Statistics...

Opens a window that counts the sentences, words, characters and syllables in your document.

The number of sentences is not always absolutely correct, as KWord has to guess if a dot really starts a new sentence or not. The number of syllables is estimated, KWord therefore assumes that the text is written in English.

The Flesch reading ease score is a number between 0 and 100 which estimates how readable a text is. The higher the number, the easier the text can be read. Text with a score of 70-80 have a fairly good readability.

The Flesch formula uses the number of words per sentences and the number of syllables per word. It assumes that the use of short words and short sentences increases the readability of a text. It says nothing about grammar or meaning. As both the number of sentences and the number of syllables is estimated, the result is not absolutely precise. The text should be at least 200 words long, if it isn't the score will be marked as approximated.

The Flesch score is defined for English text only, but the basic idea should work for many other languages, too.

Click OK to dismiss the window.

File->Print... (Ctrl+P)

Print the file. For an overview of printing options see Printing a Document.

Typing Ctrl+P or clicking are equivalent to using the menubar.

File->Print Preview...

Print the file, but sends the output to your postscript viewer, for your confirmation before sending it to the printer. The operation of your postscript viewer will vary depending on which viewer you use. Refer to the help files for your viewer for help.

Clicking is equivalent to using the menubar.

File->Document Information...

Opens a window that lets you enter information related to the document (such as author's name, address, phone numbers, document abstract, etc.). This information is saved with the document for later classification.

For more information, see Document Information.

File->Send File...

Launches your e-mail client so you can send the current file as an attachment. The file must have been saved once before this option can be selected.

File->Close (Ctrl+W)

Close the file you are currently working on. If you have not saved your most recent changes, you will be prompted.

Typing Ctrl+W is equivalent to using the menubar.

File->Quit (Ctrl+Q)

Quits KWord

Typing Ctrl+Q is equivalent to using the menubar.

Edit Menu

By clicking on the Edit menu, you can cut/copy/paste text, undo or redo edits and perform searches and text replacement.

Edit->Undo (Ctrl+Z)

Reverses the last action you performed. Not all actions can be reversed. If you are not able to Undo the last action, the Undo option will be replaced with No Undo Possible. For a more thourough discussion of Undo/Redo, click here.

Typing Ctrl+Z or clicking is equivalent to using the menubar.

Edit->Redo (Ctrl+Shift+Z)

Reverses the last Undo performed. If the Redo option is unavailable, the Toolbar will replace Redo with No Redo Possible. For a more thourough discussion of Undo/Redo, click here.

Typing Ctrl+Shift+Z or clicking is equivalent to using the menubar.

Edit->Cut (Ctrl+X)

Deletes the highlighted text from the document, and places a copy in the clipboard. For a more complete directions on cutting and pasting, and a full description of the clipboard, click here.

Typing Ctrl+X or clicking is equivalent to using the menubar.

Edit->Copy (Ctrl+C)

Places a copy of the highlighted text in the clipboard, without changing the text in the document. For a more complete directions on cutting and pasting, and a full description of the clipboard, click here.

Typing Ctrl+C or clicking is equivalent to using the menubar.

Edit->Paste (Ctrl+V)

Inserts a copy of the clipboard into the current cursor position. If there is highlighted text, KWord replaces replaces all highlighted text with the contents of the clipboard. The clipboard is not altered. For a more complete directions on cutting and pasting, and a full description of the clipboard, click here.

Typing Ctrl+V or clicking is equivalent to using the menubar.

Edit->Select All (Ctrl+A)

Immediately highlights all text of the current frameset.

Typing Ctrl+A is equivalent to using the menubar.

Edit->Find (Ctrl+F)

Allows you to search for a series of characters. The find features of KWord are covered in more detail under Searching for Text.

Typing Ctrl+F or clicking is equivalent to using the menubar.

Edit->Find Next (F3)

Repeat the last search for characters starting at the current cursor position. The find features of KWord are covered in more detail under Searching for Text.

Typing F3 is equivalent to using the menubar.

Edit->Find Previous (Shift+F3)

Repeat the last search for characters starting at the current cursor positon and moving backwards. The find features of KWord are covered in more detail under Searching for Text.

Typing Shift+F3 is equivalent to using the menubar.

Edit->Replace (Ctrl+R)

Allows you to replace one or more characters with another set of characters. The find and replace features of KWord are covered in more detail under Replacing Text.

Typing Ctrl+R is equivalent to using the menubar.

Edit->Delete Page

Delete the current page.

View Menu

View->New View

This will create a new view of your document. For more information on views, refer to the section entitled Using Multiple Views.

View->Close All Views

This will close all views including the current view. This will also quit KWord. For more information on views, refer to the section entitled Using Multiple Views.

View->Split View

This will split the current view. The orientation of the split is determined by the Splitter Orientation. For more information on views, refer to the section entitled Using Multiple Views.

View->Remove View

This will close the current view. For more information on views, refer to the section entitled Using Multiple Views.

View->Splitter Orientation

This determines whether split views are oriented horizontally or vertically. Click on this option, and you are presented with a submenu with 2 options: Vertical and Horizontal. For more information on views, refer to the section entitled Using Multiple Views.

View->Page Mode

When this option is selected, KWord will show you how your page looks in a WYSIWYG environment. This is the standard view for editing your document.

Compare this with Preview Mode and Text Mode.

View->Preview Mode

This changes KWord from a single page view, to a multiple page view suitable for evaluating document flow and formatting.

The number of pages shown in preview mode can be adjusted.

View->Text Mode

When this option is selected, KWord will only show the text of your document..

View->Formatting Characters

Clicking on this option toggles the display of formatting characters. Selecting this option will display non-printable characters (spaces, character returns, and tab stops). Selecting this option again will turn the display of these characters off.

Which formatting characters are visible can be configured in the KWord configuration dialog.

View->Frame Borders

Clicking on this option toggles the display of the borders to frames. Normally, KWord draws a gray line around each frame, so you can see the borders of the frames. If you want this option turned off, you can select this option. Selecting this option again will turn the borders back on.

View->Show Doc Structure

Clicking on this option toggles the display of the document structure window. For more information, refer to the section entitled Document Structure.

View->Show Rulers

Selecting this option will toggle the rulers off. Selecting this option again will turn rulers on. A checkmark before the menu entry will show you the current status of this option. More information on rulers can be found under Using rulers.

View->Zoom

Selecting this option will let you increase or decrease the page magnification. Selecting a zoom value larger than 100 percent causes the text and pictures to appear larger. Selecting a zoom value smaller than 100 percent will cause the text and pictures to appear smaller.

Important

The zoom value does not affect the final output of the text or pictures. This option is intended to help you edit and layout your documents.

Insert Menu

Insert->Special Character (Alt+Shift+C)

Opens a dialog box which allows you to select characters not found on the keyboard.

Typing Alt+Shift+C is equivalent to using the menubar.

Insert->Page Break (Ctrl+Return)

This will enter a special character which will force text into the next connected text frame. More information can be found at Page Breaks located in the Working with Frames section.

Typing Ctrl+Return is equivalent to using the menubar.

Insert->Horizontal Line...

This option will insert a horizontal line to seperate paragraphs at the cursor position. More information can be found at Horizontal lines section.

Insert->Page

This option will insert a new page at the current cursor position.

Insert->Footnote...

This will insert a footnote at the current cursor position. More detailed information can be found in Footnotes.

Insert->Table of Contents

This will insert or update a table of contents at the current cursor position. More detailed information can be found in Table of Contents.

Insert->Variable

Selecting this option will allow you to insert page numbers, date, time, author information, etc. You can find specific information about page numbers here. More information about Date and Times can be found under Inserting the Date and Time. More information on other variables can be found in Document Variables.

Insert->Expression

Selecting this option will allow you to insert common phrases. The phrases are organized into categories. For information on using and adding expressions refer to the section entitled Expressions.

Insert->Link...

Allows you to connect text to an external web page, email address or files For more information refer to the section entitled Document Links.

Insert->Comment...

Allows you to add comments to selected text. For more information refer to the section entitled Document Comments.

Insert->File...

Allows you to insert another KWord file within the document. For more information refer to the section entitled Inserting Files.

Insert->Bookmark...

Allows you to mark your place in the document for easy retrieval. For more information refer to the section entitled Document Bookmarks.

Insert->Text Frame (F2)

To create a new text frame. After selecting this option, your cursor will change to cross hairs. chose the location of one corner of your new text frame. Click on the left mouse button and hold the button down. Drag the mouse, until you have the desired text frame. When you have the correct shape and size, release the mouse button. KWord will now bring up a dialog box with options to connect this text frame to other frames in your document. For more information on this subject, see Working with Frames.

Typing F2 or clicking is equivalent to using the menubar.

Insert->Picture... (Shift+F5)

This option will let you create a new frame, and automatically insert a picture from a file into the new frame. After selecting this menu item or toolbar button, a dialog box will be opened, so you may select the picture file from your system. (For help with this dialog box, please see Inserting Graphics.) Once you have selected the file you want, click on the OK button. KWord will close the dialog box, and your cursor will change to cross hairs. Locate the cursor on the page where you would like to locate one corner of your picture. Click and hold the right mouse button, then drag the mouse. This will create a border which represents the final size of the picture in your document. When you are happy with the size of the picture, release the mouse button and the picture will be inserted in your new frame.

Typing Shift+F5 or clicking is equivalent to using the menubar.

Insert->Formula

Insert a formula into the document. More information on formulas in KWord can be found here.

Typing F4 or clicking are is equivalent to using the menubar.

Insert->Table...

This will allow you to create a table in the current cursor location. For more information, please see the section entitled Tables.

Typing F5 or clicking are is equivalent to using the menubar.

Insert->Object Frame

Creates a new frame, and opens a dialog box listing each of the KOffice applications. This will allow you to insert any data into your KWord document.

Clicking is equivalent to using the menubar.

Insert->Scan Image...

Allows you to access your scanner for inserting data into your document.

Format Menu

Format->Default Format

Automatically changes all formating back to the default settings for the selected text.

The default format can be set with the Document Configuration options.

Format->Font... (Alt+Ctrl+F)

Allows you to change the formatting characteristics of the selected text. For more details, go to Formating Characters

Typing Alt+Ctrl+F is equivalent to using the menubar.

Format->Paragraph... (Alt+Ctrl+P)

To change the indenting, spacing between paragraphs, text flow, tab stops, numbering and borders. For more details, go to Formating Paragraphs.

Typing Alt+Ctrl+P is equivalent to using the menubar.

Format->Page Layout...

Use this to alter the properties of the printed page, including size, headers and footers. For more details, go to Formating the Page

Format->Style Manager... (Alt+Ctrl+S)

Opens a dialog to allow you to format, add and delete styles. For more information go to Styles

Typing Alt+Ctrl+S is equivalent to using the menubar.

Format->Import Style...

Allows you to import a style. For more information go to Styles

Format->Create Style From Selection

Uses the currently selected text to create a new style.

For more information go to Styles

Format->Style

Allows you to select a style for the selected text. Selecting this option shows a submenu listing all available paragraphs styles. Select the correct style and the paragraph style will be changed.

For more information go to Styles

Format->Footnote...

Allows you to change the look of your footnotes. For more information see Footnotes.

Format->Formula

Allows you to format the selected formula. For more information go to Formulas

Format->Show Header

Selecting this option will toggle headers on. Selecting this option again will turn headers off. A checkmark before the menu entry will show you the current status of this option. More information on headers and footers can be found under Headers and Footers.

Format->Show Footer

Selecting this option will toggle footers on. Selecting this option again will turn footers off. A checkmark before the menu entry will show you the current status of this option. More information on headers and footers can be found under Headers and Footers.

Frames Menu

Frames->Frame/Frameset Properties...

Allows you to configure basic formating options for the frameset. More information on this subject can be found in Setting properties for frames.

Frames->Delete Frame

This will allow you to delete the entire frame, and all of the text and objects contained within the frame.

Frames->Raise Frame (Ctrl+Shift+R)

This will allow you to raise the frame up one level. For more information see the section entitled Raise and Lower frames.

Typing Ctrl+Shift+R is equivalent to using the menubar.

Frames->Lower Frame (Ctrl+Shift+L)

This will allow you to lower the frame down one level. For more information see the section entitled Raise and Lower frames.

Typing Ctrl+Shift+L is equivalent to using the menubar.

Frames->Bring to Front

This raises the currently selected frame to the top of all overlapping frames. For more information see the section entitled Raise and Lower frames.

Frames->Send to Back

This lowers the currently selected frame to the bottom of all overlapping frames. For more information see the section entitled Raise and Lower frames.

Frames->Frame Style Manager...

Allows you to edit the frame styles. For more information see the section entitled Using frame styles.

Frames->Create Framestyle from frame

Create a new framestyle based on the currently selected frame. For more information see the section entitled Framestyle.

Frames->Framestyle

Allows you to format the selected frame(s) with a predefined framestyle. For more information see the section entitled Using frame styles.

Frames->Text Background Color...

This will allow you to change the background color of the current frame.

Frames->Configure Frame Borders

This will allow you to change the border surrounding the current frame. When selected, a submenu will appear with all available border styles. Select the correct style and the borders are instantly changed.

Table Menu

Table->Properties

Allows you to change the number of rows and columns in a table. For more on tables, click here.

Table->Row->Insert Row...

Allows you to insert a row into a table. For more on tables, click here.

Clicking is equivalent to using the menubar.

Table->Row->Delete Selected Row...

Delete a row from a table. For more on tables, click here.

Clicking is equivalent to using the menubar.

Table->Column->Insert Column...

Allows you to insert a column into a table. For more on tables, click here.

Clicking is equivalent to using the menubar.

Table->Column->Delete Selected Column...

Delete a column from a table. For more on tables, click here.

Clicking is equivalent to using the menubar.

Table->Column->Resize Column

Change the width of the currently selected column. For more on changing column widths, click here.

Table->Cell->Join Cells

This will convert two (or more) separate cells into a single cell. For more on tables, click here.

Table->Cell->Split Cells...

This will split one cell into multiple smaller cells. For more on tables, click here.

Table->Cell->Protect Cells

This prevent changes to the data in the selected cells. For more on tables, click here.

Table->Ungroup Table

Converts a table into a grid of individual frames.These individual frames are not connected and can be moved independently around the screen. For more on tables, click here.

Table->Delete Table

Deletes the table the cursor is in. You can find more about tables in the section entitled Tables.

Table->Table Style Manager...

Lets you edit tablestyles. You can find more about tables in the section entitled Tablestyle.

Table->Tablestyle

Lets you format the currently selected table using a preformatted template. You can find more about tables in the section entitled Tablestyle.

Tools Menu

Tools->Spellcheck->Autospellcheck

Will toggle automatic spellchecking of the document on and off.

Tools->Spellcheck->Spelling...

Will check the spelling of the document.

Clicking is equivalent to using the menubar.

Tools->Autocorrection->Enable Autocorrection

Toggles autocorrection on and off. For more information see the section entitled Autocorrection.

Tools->Autocorrection->Apply Autocorrection

KWord will format your document according to specific rules. For more information see Autoformating.

Tools->Change Case...

Allows you to set the case of all selected text. For more information see Changing Font Case.

Tools->Personal Expressions...

This is for adding and editing expressions. For information on using and adding expressions refer to the section entitled Expressions.

Tools->Custom Variables...

This is for editing custom document variables. For information on using and adding expressions refer to the section entitled Document variables.

Tools->Select Bookmark...

Jump to, rename or delete bookmarks. For more information see the section entitled Document Bookmarks.

Tools->Configure Mail Merge...

Begin mail merge.

Settings Menu

Settings->Configure Autocorrection

Allows you to modify the autocorrection options. For more on Autocorrection, click here.

Settings->Configure Completion

Allows you to modify the autocompletion options. For more see the section on Autocompletion.

Settings->Show File Toolbar

Toggles whether the File Toolbar is visible.

Settings->Show Edit Toolbar

Toggles whether the Edit Toolbar is visible.

Settings->Show Table Toolbar

Toggles whether the Table Toolbar is visible.

Settings->Show Insert Toolbar

Toggles whether the Insert Toolbar is visible.

Settings->Show Paragraph Toolbar

Toggles whether the Paragraph Toolbar is visible.

Settings->Show Format Toolbar

Toggles whether the Format Toolbar is visible.

Settings->Show Borders Toolbar

Toggles whether the Borders Toolbar is visible.

Settings->Show Formula Toolbar

Toggles whether the Formula Toolbar is visible.

Settings->Configure Shortcuts...

Allows you to change the keyboard shortcuts. For details, click here

Settings->Configure Toolbars...

Allows you to change the toolbars. For details, click here

Settings->Configure KWord...

Allows you to change miscellaneous KWord options.For details, click here.

Help Menu

Help->KWord Handbook (F1)

Invokes the KDE Help system starting at the KWord help pages. (this document).

Help->What's This? (Shift+F1)

Changes the mouse cursor to a combination arrow and question mark. Clicking on items within KWord will open a help window (if one exists for the particular item) explaining the item's function.

Help->Report Bug...

Opens the Bug report dialog where you can report a bug or request a “wishlist” feature.

Help->About KWord

This will display version and author information.

Help->About KDE

This displays the KDE version and other basic information.

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